Terms & Condition - Hostplanit

Terms & Condition

Hostplanit Travel Company – Policies

1. 💳 Payment & Booking Policies

Full payment must be completed at least **15 days** before the trip begins.
Pending or incomplete payments may lead to **automatic cancellation**.
Once registration/booking is completed, it **cannot be cancelled, transferred, or exchanged**.

2. 🏨 Check-in & Accommodation

Standard hotel check-in time is **11:00 AM**. Early check-in is subject to availability.
The company reserves the right to **change the hotel or modify the tour program** due to unavoidable circumstances.

3. 🚌 Transportation

Transportation will be provided **strictly as per the itinerary**.
**AC will remain off** in hilly or high-altitude regions.
In case of vehicle breakdown, travelers must wait for repair or alternate arrangements.
If a **4×4 vehicle is required** due to snow or road blockages, the **extra cost must be paid by the traveler**.

4. ⚠️ Price & Itinerary Changes

Prices may change **without prior notice** due to strikes, weather, traffic, fairs, festivals, or unavoidable situations.
The company will attempt to provide alternatives but is **not liable for refunds or compensation**.

5. ✖️ Cancellation by Company

The company may cancel a booking even after payment. Refunds (if applicable) will be issued as per policy (see section 6).
The company may dismiss any guest from the trip for **misbehavior or misconduct**, with **no refund**.

6. 🧾 Refund Policy (Credit Note Only)

**No refund** will be provided in Cash, UPI, or Cheque.
Refunds will be provided **only in the form of a Credit Note**.
The Credit Note is valid for **12 months (365 days)** from the date of issue.
It can be used for **any trip or service** offered by the company within the validity period.

7. 🎒 Traveler’s Responsibility

Travelers are responsible for any mishaps, theft, loss, injuries, or illegal activities.
Travelers must take care of their belongings. The company is **not responsible for missing items**.
**Drinking or smoking is strictly prohibited** inside the vehicle.
Misbehavior during the trip allows the Trip Manager to **terminate participation without a refund**.

8. ⏰ Departure Rules

Departure time is **fixed and final**.
Travelers must report on time and update their status with Trip Managers.
**Missing the departure vehicle results in no refund.**
Two reminder calls will be made before departure.

9. 📱 Virtual Travel Manager

A Virtual Travel Manager will be appointed for coordination, updates, and assistance.

11. ⚖️ Misconduct & Legal Compliance

Any misconduct, illegal activity, indiscipline, or anti-social behavior will **not be tolerated**.
The participant may be terminated from the tour immediately.
Refund (if applicable) will be processed **only for the remaining trip days**, as per policy (section 6).

12. 🎁 Offer & Discount Policy

Any offers, discounts, gifts, or prizes will **not be issued in the form of Cash, UPI, or Cheque**.
Such offer benefits will be given **only in the form of a Credit Note**.
This Credit Note can be used for any trip or service of the company within **365 days** from the issue date.
Terms of the Credit Note are final and binding.